Sometimes Bennetts send another copy of a book they have already sent.
We keep a record of this duplicate from them at:-
G:\DIV1\TechServ\Monographs\PurchasedMono\PAT\Reports
The file name is
Duplicate returns - page 2 Oct 08- Mar 09.xls
Dewey for Australian fiction
Australian authors
Correct:- N A823.3 (1945-1999) or N A823.4 (in 2000s)
OCLC records have the Dewey 823.914. Do not use this
Incorrect:- N A 823.914
English authors writing fiction about Australia
Correct:-N 823.914
Incorrect:- N A 823.4 and YY 823.914
English authors published in Australia
Correct:- N 823.914
Incorrect:- N A 823.4 and YY 823.914
Correct:- N A823.3 (1945-1999) or N A823.4 (in 2000s)
OCLC records have the Dewey 823.914. Do not use this
Incorrect:- N A 823.914
English authors writing fiction about Australia
Correct:-N 823.914
Incorrect:- N A 823.4 and YY 823.914
English authors published in Australia
Correct:- N 823.914
Incorrect:- N A 823.4 and YY 823.914
Voyager ending punctuation
Add a fullstop:-
245 250
Add a fullstop unless there is a closing ) or other punctuation:-
100 110 111 130
260
300
500
600 610 611 630 650 651
700 710 711 730
800 810 811 830
No fullstop:-
020 037 040 041 043 082
240 246 263
342
440 490
856
245 250
Add a fullstop unless there is a closing ) or other punctuation:-
100 110 111 130
260
300
500
600 610 611 630 650 651
700 710 711 730
800 810 811 830
No fullstop:-
020 037 040 041 043 082
240 246 263
342
440 490
856
655 etc - Subject Access Fields
Remove any French Canadian headings. Do not remove juvenile LCSH, MeSH or other local headings.
If a record only contains juvenile LCSH, MeSH or other local headings, add LCSH heading/s as appropriate.
Remove non English subject headings eg from OCLC records
650 0 7 ‡a Auslandskorrespondent ‡2 swd
650 0 7 ‡a Berichterstattung ‡2 swd
651 # 7 ‡a Deutschland ‡2 swd
655 # 7 ‡a Aufsatzsammlung ‡2 swd
Copy Cataloguing
"National Library of Australia Cataloguing Guidelines" -- for creation & updating of bib records. Can be viewed at:-
G:\DIV1\_Division\Copy Cataloguing Review 2008
As of 20/11/2008-This will eventually be added to DIV1 DOCUEMENT INDEX (see USEFUL PLACES)
Several other interesting documents are als kept here
G:\DIV1\_Division\Copy Cataloguing Review 2008
As of 20/11/2008-This will eventually be added to DIV1 DOCUEMENT INDEX (see USEFUL PLACES)
Several other interesting documents are als kept here
Cutter the NLA way
4.1.2. Initials, Abbreviations, and Acronyms in Cuttering
Cuttering follows the ALA Filing Rules (1980 ed.), which is basically word-by-word filing. Initials, abbreviations, and acronyms are filed as words with U.S. and Gt. Brit. as two exceptions.
| EXAMPLES: | U.S. | Cutter for United States |
| WHO | Cutter for WHO | |
| Gt. Brit. | Cutter for Great | |
| St. | Cutter for St | |
| Ste. | Cutter for Ste | |
| Mc | Cutter for Mc (not Mac) NLA Mc cuttered as Mac In our Cutter - no Mc | |
| MEDLARS | Cutter for Medlars | |
| Dr. | Cutter for Dr | |
| IVth | Cutter for IVth | |
| T cells | Cutter for T |
"Newspapers" prefered Deweys
In the general collection index to genealogies are placed in Dewey 929.
For the "Newspaper" (RX) collection please place at Dewey 079.
For the "Newspaper" (RX) collection please place at Dewey 079.
Changing NLA pre pub. holding - LD ruling
The N copy of an item may have the following "holding"
852 8 # $a NA $h Pre-publication record. Not yet published.
The PAT team has to change this to read
852 8 # $a NA $h Deposit copy NYR
NYR = Not Yet Received
used to be "N copy on back order".
Put printout of record in box "LD copy to be claimed"
Also the "suppress from OPAC" box must NOT be ticked.
852 8 # $a NA $h Pre-publication record. Not yet published.
The PAT team has to change this to read
852 8 # $a NA $h Deposit copy NYR
NYR = Not Yet Received
used to be "N copy on back order".
Put printout of record in box "LD copy to be claimed"
Also the "suppress from OPAC" box must NOT be ticked.
534 original version note
LC have never used the 534 for reprints, reissues or new editions.
LC do not catalogue reprints.
Other libraries on Libraries Australia are using the 534 for the above purpose. Please let staff know that this is an incorrect use of the 534.
If you are cataloguing a microfiche, then use the 534 for the original version. (and other similar cases when there is a change in the format of the reproduction)
LC do not catalogue reprints.
Other libraries on Libraries Australia are using the 534 for the above purpose. Please let staff know that this is an incorrect use of the 534.
If you are cataloguing a microfiche, then use the 534 for the original version. (and other similar cases when there is a change in the format of the reproduction)
PBK commercially rebound with HBK
It sometimes happens that the pbk version of a book is rebound by another bindery with a hard cover. The pbk ISBN will be on the item and there may be another ISBN on the new cover. If the first book is the N pbk the second copy in a hard cover is the NL hbk.
Multiple books bound into one vol.
This causes a retrieval problem because the spine does not reflect the item being requested.
1. A seperate bib. record is required for each title in the bound vol. The record must contain a 591 tag (institution specific with note) containing "bound with" information. e.g.
591 # # $a Spine title: Insert the title ...
591 # # $a Spine title of bound vol.: Insert title ...
591 # # $a Cover title of NL copy: The title inserted ...
591 # # $a Spine title of N copy: Insert the title here ...
900 # # $a Bound with ... as needed.
2. The holdings
852 1 # $b GENY $k YY $h 248.2 $i C784 $l Garden and other tracts
866 # 0 $z YY hbk
The OPAC appears as:-
Collect from : Main Reading Room (Overseas Monographs Collection)
Call Number : YY 248.4 C784
Cover/Spine title: Garden and other tracts
Status: Available
Items/Idssues held: YY hbk
3. Item record
Attach the barcode placed in the bound volume to the item record for the first title.
For the remaining item records use retro barcodes.
http://ourweb/cgi-bin/trim-ws/trim/trim.cgi/get?id=R07/27394
1. A seperate bib. record is required for each title in the bound vol. The record must contain a 591 tag (institution specific with note) containing "bound with" information. e.g.
591 # # $a Spine title: Insert the title ...
591 # # $a Spine title of bound vol.: Insert title ...
591 # # $a Cover title of NL copy: The title inserted ...
591 # # $a Spine title of N copy: Insert the title here ...
900 # # $a Bound with ... as needed.
2. The holdings
852 1 # $b GENY $k YY $h 248.2 $i C784 $l Garden and other tracts
866 # 0 $z YY hbk
The OPAC appears as:-
Collect from : Main Reading Room (Overseas Monographs Collection)
Call Number : YY 248.4 C784
Cover/Spine title: Garden and other tracts
Status: Available
Items/Idssues held: YY hbk
3. Item record
Attach the barcode placed in the bound volume to the item record for the first title.
For the remaining item records use retro barcodes.
There is a spreadsheet where you can find the list of dummy barcodes at:
J:\Barcodes for Voyager\Dummy Barcodes List.xls
http://ourweb/cgi-bin/trim-ws/trim/trim.cgi/get?id=R07/27394
Dewey 016
Do not use this number for material going to the reference collection.
016 is the Dewey number for bibliographies.
Put the bibliography with its subject.
It would be difficult if the bibliographies in RF had 016 on them.
016 is the Dewey number for bibliographies.
Put the bibliography with its subject.
It would be difficult if the bibliographies in RF had 016 on them.
Delete 984
On older bib. records the 984 will appear with the call number.
e.g.
984 # # $a GEN 270.1 HAM
This can be deleted.
e.g.
984 # # $a GEN 270.1 HAM
This can be deleted.
020
020 # # ‡a 9781862876897 (pbk.) : ‡c $59.95
We do not bother adding the : ‡c $59.95
Except in CiP where we do add the cost.
We do not bother adding the : ‡c $59.95
Except in CiP where we do add the cost.
900
For notes that only appear only on the National Libraries OPAC. These notes are not seen on Libraries Australia.
e.g.
900 # # $a N copy signed by author.
900 # # $a N hbk no. 56 of 200. NL hbk no. 105 of 200.
e.g.
900 # # $a N copy signed by author.
900 # # $a N hbk no. 56 of 200. NL hbk no. 105 of 200.
(bound)
YY (bound) instead of YY hbk
NL (bound) instead of N hbk
For a hard cover added after publication.
NL (bound) instead of N hbk
For a hard cover added after publication.
WHO IS THE PUBLISHER?
e.g. 1
Title page reads
VIKING an imprint of PENGUIN BOOKS
Viking is considered to be the publisher.
260 # # $a Melbourne, Vic. $b Viking, $c 1998.
Sometimes a 500 note is added which should be deleted e.g.
500 # # $a Viking is and imprint of Penguin.
On the other hand:-
e.g. 2
First published in 2004 by WriteLight Pty Ltd for Bluedog Publishing.
260 # # $a Goondiwindi, Qld. :$b WriteLight for Bluedog Publishing, $c 2004.
(See AACR2 1.4D4 a)
Penguin always apply for the CiP but we don't know until a title arrives which 'publisher' to list. When this situation arises I will ask the Unit to adhere to the practice of listing as in this exampleViking, not Penguin as the publisher or Rigby and not Pearson Education etc..
e.g. 3
Glass House books an imprint of Interactive Publications.
260 # # $aCarindale, Qld. :$b Glass House Books, $c 2008.
Title page reads
VIKING an imprint of PENGUIN BOOKS
Viking is considered to be the publisher.
260 # # $a Melbourne, Vic. $b Viking, $c 1998.
Sometimes a 500 note is added which should be deleted e.g.
500 # # $a Viking is and imprint of Penguin.
On the other hand:-
e.g. 2
First published in 2004 by WriteLight Pty Ltd for Bluedog Publishing.
260 # # $a Goondiwindi, Qld. :$b WriteLight for Bluedog Publishing, $c 2004.
(See AACR2 1.4D4 a)
Penguin always apply for the CiP but we don't know until a title arrives which 'publisher' to list. When this situation arises I will ask the Unit to adhere to the practice of listing as in this exampleViking, not Penguin as the publisher or Rigby and not Pearson Education etc..
e.g. 3
Glass House books an imprint of Interactive Publications.
260 # # $aCarindale, Qld. :$b Glass House Books, $c 2008.
Dewey number only in $h
All literature prefixes should go into the k subfield, along with the Collection Prefix.
An example is:
852 1 # $b AUS $k N A $h 823.3 $i K33ch
If the letter comes after the main DDC, it should go into the i subfield, along with the Cutter.
An example is:
852 1 # $b GEN $h 822.33 $i R4 P966
This also applies to Shakespeare
An example is:
852 1 # $b AUS $k N A $h 823.3 $i K33ch
If the letter comes after the main DDC, it should go into the i subfield, along with the Cutter.
An example is:
852 1 # $b GEN $h 822.33 $i R4 P966
This also applies to Shakespeare
ABC Books
260 $b ABC Books for the Australian Broadcasting Corporation.
540 Australian Broadcasting Corporaton. (only if they own the copyright)
710 Australian Broadcasting Corporaton. (only if they own the copyright)
540 Australian Broadcasting Corporaton. (only if they own the copyright)
710 Australian Broadcasting Corporaton. (only if they own the copyright)
510 format
Citation/reference note.
Correct format is:-
510 4 # $a Ferguson, J.A. Australia, $c 17742.
510 4 # $a Hocken, T.M. New Zealand, $c p. 135-136.
2 spaces between the name and the country.
Correct format is:-
510 4 # $a Ferguson, J.A. Australia, $c 17742.
510 4 # $a Hocken, T.M. New Zealand, $c p. 135-136.
2 spaces between the name and the country.
037
037 (publisher address) only inserted for self published material and not for major publishers like "Allen & Unwin".
Use capitals for the states as follows (CIP Manual)
ACT
NSW
NT
QLD
SA
TAS
VIC
WA
Use capitals for the states as follows (CIP Manual)
ACT
NSW
NT
QLD
SA
TAS
VIC
WA
RFq and MAPRFq
There is no need to put a "q" on RF material as there is no seperate run for quartos in the reference collection. Likewise with MAPRFs
852 # 1 $b MAPRF $k MAPRF $h Dewey $i Cutter
Monograph is an item containing less than 50% maps & the maps only support the text.
852 # 1 $b MAPRF $k MAPRF $h Dewey $i Cutter
Monograph is an item containing less than 50% maps & the maps only support the text.
N & NL copies
In the Australian collection ideally we collect 3 copies:-
N hbk, N pbk & NL (pbk or hbk)
Publisher sends hbk copy for legal deposit:-
N hbk (LD copy)
N pbk (BO17)
NL hbk (BO17)
Publisher sends pbk copy for legal deposit:-
N hbk (BO17)
N pbk (LD copy)
NL pbk (BO17)
If the BO17 copies arrive before the LD copy they are both made NL
*NEWPublisher sends hbk & pbk for legal deposit:-
N hbk (LD copy)
N pbk (LD copy)
NL hbk (BO17)
NL pbk (BO17)
However for books published by Australians or about Australia from overseas we buy both N & NL copies and we do not necessarily get an NL copy as a matter of course.
N hbk, N pbk & NL (pbk or hbk)
Publisher sends hbk copy for legal deposit:-
N hbk (LD copy)
N pbk (BO17)
NL hbk (BO17)
Publisher sends pbk copy for legal deposit:-
N hbk (BO17)
N pbk (LD copy)
NL pbk (BO17)
If the BO17 copies arrive before the LD copy they are both made NL
*NEWPublisher sends hbk & pbk for legal deposit:-
N hbk (LD copy)
N pbk (LD copy)
NL hbk (BO17)
NL pbk (BO17)
However for books published by Australians or about Australia from overseas we buy both N & NL copies and we do not necessarily get an NL copy as a matter of course.
URLs
530 # # $a Also available online. Address as at x/xx/xxxx: $uhttp://www.mup.com.au
856 4 1 $z Publisher's home page $u http://www.mup.com.au
Shows on OPAC as:-
Online resources Publisher's home page (This is a link)
It is important to have the complete URL in the 856 otherwise it does not show up as a linked resource on the OPAC.
updated 9/11/2011
856 4 1 $z Publisher's home page $u http://www.mup.com.au
Shows on OPAC as:-
Online resources Publisher's home page (This is a link)
It is important to have the complete URL in the 856 otherwise it does not show up as a linked resource on the OPAC.
updated 9/11/2011
520
NLA does not add a 520 as a matter of course, neither does NLA remove 520s created by others.
Australian Purchased Monographs team has been asked to remove 520 if it is not objective.
NZ & A in Dewey 820's
We only use prefixes for New Zealand (NZ) and Australian (A) literature
e.g.
‡b GENY ‡k YY NZ ‡h 823.2 ‡i L431au
e.g.
‡b GENY ‡k YY NZ ‡h 823.2 ‡i L431au
New edition ?
Library of Congress Rule Interpretation. page 8 1.0 August 2002
Addition, deletion or change of an ISBN does not constitute a new edition by itself.
NLA
Change in ISBN constitutes a new edition.
Exceptions
Self published material which is continually updated on a computer and only published when need. When the NL copy arrives it is different in a minor way to the N copy but is still treated as the NL copy.
Addition, deletion or change of an ISBN does not constitute a new edition by itself.
NLA
Change in ISBN constitutes a new edition.
Exceptions
Self published material which is continually updated on a computer and only published when need. When the NL copy arrives it is different in a minor way to the N copy but is still treated as the NL copy.
Serial x 3 = serial record
Treat 1st & 2nd issues of a serial as a mono.
When 3rd issue arrives give it to the serials section, who will then consider it for a serial record.
When 3rd issue arrives give it to the serials section, who will then consider it for a serial record.
Catalogue maintenance
The Trim file number for the Catalogue Maintenance Draft Proceedures is:-
RO7/28008
RO7/28008
504 - Bibliography
For All material
500 # # $a Includes index. (no bibliography but includes index)
504 # # $a Includes bibliographical references and index (scattered and index)
504 # # $a Includes bibliographical references. (Bibliographies scattered)
504 # # $a Includes bibliographical references (p. xx) and index. (1 bibliog. + index)
504 # # $a Includes bibliographical references (p. xx) (only a single bibliography)
500 # # $a Includes index. (no bibliography but includes index)
504 # # $a Includes bibliographical references and index (scattered and index)
504 # # $a Includes bibliographical references. (Bibliographies scattered)
504 # # $a Includes bibliographical references (p. xx) and index. (1 bibliog. + index)
504 # # $a Includes bibliographical references (p. xx) (only a single bibliography)
Atlases
Please take any atlas across to maps after processing.
They will decided whether they want to keep it in the map collection or not.
They will decided whether they want to keep it in the map collection or not.
540
In Government deposit (owner of copyright):-
540 # # $a Commonwealth of Australia.
540 # # $a Australian Broadcasting Corporation.
In Manuscripts :-
540 # # $a Not to be reproduced. (This has changed. I don't know what it is now))
540 # # $a Commonwealth of Australia.
540 # # $a Australian Broadcasting Corporation.
In Manuscripts :-
540 # # $a Not to be reproduced. (This has changed. I don't know what it is now))
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