NATTABLOG: 2009

Related records that aren't related

In the example below as it appears on the OPAC, the "related record" is not related.

Record ID:______4691245
Author:________Kaplan, Fred M
Title:__________1959 : the year everything changed
Related records:__#_____Author_______Full Title
______________[1]........Gerbier, B.............Subsidium peregrinantibus, or
Publisher:_______Hoboken, N.J. : J. Wiley & Sons, c2009.

The record is showing as related because the 245 # # $a 1959 in the title is acting as a link to the 035 # # $a1959 in the supposedly related record. This is an automatic feature of Voyager but in this instance it is not required.

To kill this link we have to go to the linked record using a title search and delete the 035 # # $a 1959.

035 is a system control number; if it is the current Voyager bib. nos. get help from ILMS; it could be an item identification numbers from previous systems and can be deleted.

Creative commons

Provides up front permission for certain usages of material

1. Attribution.
2. Share Alike.
3. Noncommercial.
4. No derivative works.

How to record them in cat. records:-

540 # # $aMade available with permission of the author under Creative Commons Attribution- Noncommercial-Share Alike 3.0 License $uhttp://creativecommons.org/licenses/by-nc-sa/3.0/us/

540 # # $aThis work is licensed under the Creative Commons Attribution-Noncommercial-Share Alike 2.5 License $uhttp://creativecommons.org/license/by-nc-sa/2.5/au/

INITIAL ARTICLES

If there is a filing indicator include initial articles (a, an, the)
$t omit article
$p omit article

AACRII
25.2c Initial Article
25.2C1
Omit an initial article (see Articles, appendix E) unless the uniform title is to file under that article (e.g. a title that begins with the name of a person or place).

Fake CIP

Dear All,
As a result of reviewing our priorities fake CiPs at this stage no longer need to be photocopied and forwarded to the CiP unit (until further notice).
Many Thanks
Helen

Biography mark examples

"Cuttering under the person who is the subject of the book"
End processing manual C.3.1 some examples:-

New kind of war : ... Truman doctrine in Greece /Howard Jones
973.918 T867J

Public versus private power during the Truman administration / P.K. de Luna
YY 333.7932 T867D

Truman and Korea / Paul G. Pierpaoli
YY 951.9042373 T867P

Bookchin : a critical appraisal / Damien F. White
YY 304.201 B724W

examples not given in end processing manual as at 5.8.09

246 coding

246 1st indicator

0 Note, no added entry
1 Note, added entry
2 No note, no title added entry
3 No note, added entry

Note refers to a system generated note such as "other title" and "spine title".

We use 3.
Although it says "no note" Voyager actually does generate the note "Other title".
3 is most compatible with other systems in Libraries Australia. This is why we use it.

Below is an eg of indicator 1 Note added entry

246 1 # $i Title on dust jacket: $a Platypus

OCLC numbers now in 035 field on LA records

When Libraries Australia records are added to WorldCat, OCLC supplies an OCLC Control Number (OCN) for each record. From 2009 these are added to LA records eg

035 $a(OCoLC)100000035

Please do not delete these, as they are useful to LA in identifying records.

q run relocated to wharehouse

Now:-
852 1 # $b WHOUSE $k q $h Dewey $i ...
Previously:-
852 1 # $b GEN $k q $h Dewey $i ...

Cataloguing manual has been amended
http://ourweb.nla.gov.au/cgi-bin/trim-ws/trim/trim.cgi/get?id=R07/34708

Global Books in Print - Access

Access from the work place is through the online catalogue because it is IP authenticated.
Follow the trail below:-
1. Our web
2. Catalogue
3. Search for "Global Books in Print"
4. Click on the link Global books in print [electronic resource]
5. Click on the link Online Access National library access available on site only

Working copy end processing

If the working copy is going to be the only copy of the publication held by the library, then the catalogue and holding record should both be suppressed from the OPAC. Do not tick OK to Export.

If the working copy will be in addition to other copies held by the library , it will be suppressed at the holding level.

Holding screen

852 8 # $b WC

866 # 0 $x Working copy for [section/position name]

Item screen

The item must be barcoded.
Item record coded NFL
Enum : WC pbk (section/position name)

On the book

No spine label is needed.
Inside the back cover write in pencil: Working copy for [section/position name]
Stamp the item with the library stamp.
Accession details written on the contents page.
WC, xxxxxxxxx
dd/mm/yyyy
The item is then hand delivered.

False CIPs

CIP let publishers know the correct CIP proceedure.

They make a photo copy of the title page and "false CIP" which are placed in a tray next to their in tray.

Then they write to the publisher using a form letter.

N digital content preservation 16 july 09

Preservation Selection Slip
[ ] Selected for preservation
For accompanied and stand alone material: preserve in Prometheus
Bib record - add
583 # # $aDigital content preserved $5 ANL
Holding record (in addition to existing Nmt holding for the physical item in the stacks)
852 # # $bPRU $hDigital preservation master [no 866]
Item record - none
[ ] Not selected for preservation
No preservation - send Nmt to stack

MAPS : NFL now AFL

Items were marked as NFL will now be marked AFL. Please look in the end processing manual for full details but the basics are:
Locations code
MAPRF - NFL - still a reference collection so all material NFL
MAP - AFL - all material now electronic call slips
MAP2 - AFL
MAPR - AFL

Cloning from Voyager

Make sure to remove all the control numbers

010, 019, 020, 022, 035, etc

930/ local collection

As it appears on NLA Voyager cataloguing record.

930	_0 \|a Rex Nan Kivell Collection ; \|v NK1750

As it appears on the NLA OPAC

Collection:	Rex Nan Kivell Collection ; NK1750

930 = Local uniform title, series added entry.

Checking name authorities

1. Australian authors

The authority for Australian authors is Voyager.

Ctl + H gets you into the authority file.

NB Libraries Australia author authorities uses Voyager as their authority, and LC uses Libraries Australia for its Australian author authorities.

If there are errors, let the authority person know.

2. Overseas authors

The authority for overseas authors is the Library of Congress (LC) Authorities

This is located at:-
http://authorities.loc.gov/

Check all names against this authority list.

If the Voyager authority differs from the LC Authority, let the authority person know

Subject headings

Number of headings:

2 Subject Headings for medium level.
6 Subject Headings for high level.
1 Subject Heading for more than 20% of the work.
Generally do not assign subject headings for literary works unless they are on a specific topic.

Order of headings:

For original cataloguing, use the guidelines on Order of Subject Headings in the LC Subject Cataloguing Manual (H80).
For copy cataloguing, do not change the original order of the headings.

Existing 6XXs:

For copy cataloguing, it is not necessary to update existing $x to $v.

If a record only contains juvenile LCSH, MeSH or other local headings, add LCSH heading/s as appropriate.

690 / 691 Local subject access fields

For maps and music, institution specific subject headings (691 and 690 respectively) are used for Australian items.

This copied from "National Library of Australia Cataloguing Guidelines"

Exporting Authorities to LA - May 09

*LA will start accepting files of authorities soon.
*Voyager will export authorities each night. Exports will include any new authorities created and any changes to existing authorities.
*LA will only accept new records or changed records containing an 016.
--Voyager authorities imported from OCLC must have 016 added.
--All records without 016 will be taken as new and added to LA.
*LA have a minimum requirements standard based on NACO standard.
*Authorities must either contain 010 or 042 anuc (with some rare exceptions).
*Authorities must contain a 670 to justify all elements of a heading & references.
*Authorities that include non-Latin script must include a note:
--667 $aRecord has non-Latin script (Chinese).

Exporting 856 fields to LA - May 09

There are problems with exporting 856s to LA. This situation is not resolved. It is being worked on by Bemal’s staff in LA.
*If a changed 856 field is exported to LA, there is no guarantee that the new 856 will overlay the one on LA.
*LA calculates the similarity between the incoming 856 and the existing 856 and decides to either:
--Overlay the 856
--Discard the incoming 856
--Add the incoming 856 as new
*Possible problems will result. Sometimes this will result in two 856s on LA – one correct, one old incorrect;
*OR we lose the incoming 856 and we are left with the old wrong 856 on LA.
*If you absolutely must have the correct URL in the record you will have to do it manually through the LA client.

040 Cataloguing Source

1.) Creating a new record: always use $a ANL $b eng.
2.) Creating a new record by transcribing from a catalogue card: use $a ANL $b eng $c ANL.
3.) When copy cataloguing do not delete or replace any existing 040 data.
4.) Always add $b eng in copy cataloguing if not already present.
5.) Always add $d ANL if making any changes at all, even if ANL is already in $a. This includes upgrading of ANL CiP or prepub ISSN records. However, if $d ANL is already present, do not add a new $d ANL if the two would be adjacent.
6.) Do not add $d ANL if no changes are made and you are only adding ANL holdings.
7.) For existing records in Voyager, if no 040 exists, check Libraries Australia for the correct 040 data and insert. Then add $d ANL as appropriate.

New BOs--BO89, BO90, BO91, BO92, BO93.

Three blanket orders with Blackwells:
BO49 (UK)
BO27 (US)
BO92 (Literary Prizes - UK and US) - NEW

Two blanket orders with James Bennett
BO17 (the usual one)
BO93 (for Aust fiction from UK and US) to be placed on AUS BO shelves -NEW

BO89 - NEW
BO90 - NEW
BO91 - NEW
When unpacking, insert a red flag and let APS5/6 know it has arrived

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